When and How to Outsource Human Resources Management: Opportunities for big efficiencies at small businesses

Read how outsourcing HR administration can help your business establish and maintain an effective Human Resource Management System (HRMS).

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Team of Experts

Payroll Specialist

Supports your payroll process and tax services.

Benefits Specialist

Helps with enrollment, and provides ongoing administrative support.

Safety and Loss Representative

Provides safety and loss control consultation, analysis, and program development, and gives you the tools to handle worksite management issues.

Employee Management Services

Develop an Employee Handbook

Work with a handbook specialist to include handbook policies that meet your specific employee management needs. We will publish your employee handbook and include a PDF or HTML version for posting online.

Hire, Train, and Manage Employees

Receive management manuals including Interviewing and Selection, Supervisor Procedures, and Performance Appraisals.

Post Required Notices

We send you federal and state employment law posters, monitor the information, and send you updated postings as required.

Stock Up On Personnel Forms

Receive individual packets of personnel forms, such as sample timesheets, absentee records, and employee performance appraisals.

Stay Up to Date

Receive a free subscription to Paychex HR Update, a quarterly on-line newsletter covering trends in human resources and changes in federal and state employment legislation.

Get HR Support Over the Phone

Call our toll-free HR support line to speak with HR representatives who are ready to answer your HR-related questions and provide the facts about applicable employment law statutes.

Conduct Post-Offer Screens*

Pre-employment, post-offer background screens and drug testing services can help you reduce the risk of on-the-job accidents, turnover, and negligent hiring lawsuits.

* Employee screening services offered at an additional cost.

HR Online

CFOs and Controllers

• Increase visibility and control of company data, policies, and procedures that save time and labor
• Improve performance (individual and organizational)
• Reduce risk of labor compliance penalties
• Reduce data maintenance, backup, archiving, and security costs

HR and Payroll Administrators

• Increase visibility and control
• Save administrative labor time
• Improve communication
• Increase accuracy
• Reduce exposure to labor compliance penalties

Supervisors

• Increase visibility and control of company and employee data
• Save administrative labor time
• Improve communication and productivity
• Increase operational consistency
• Reduce exposure to labor compliance penalties
• Convenient access, 24/7
• Easy to learn and use

Employees

• Increase visibility and control of company HR data, policies, and procedures
• Streamline processes and communications
• Save administrative labor time
• Improve individual and organizational performance and employee retention
• Increase data accuracy and efficiency
• Convenient access, 24/7
• Easy to learn and use
• Reduce exposure to labor compliance penalties

State Unemployment Insurance (SUI)

Easily Manage Claims

Promptly respond to claims and appeal processing to help avoid fines and retain rights to appeal. We can even provide representation at claims hearings.*

Monitor Claims and Charges

Receive an in-depth benefit charge audit and annual claim activity reports to help prevent claims and erroneous charges.

Consult with Unemployment Specialists

Call SUI specialists who can answer your questions and assist with separation documentation, pre-hearing procedures, and other unemployment benefit issues.

Safety & Loss Control

Analyze Safety and Risk Exposures

Your safety and loss team conducts a detailed analysis and recommends steps you should take to comply with federal and state regulations.

Protect Your Employees from Injury

By complying with required standards and conducting employee safety training, your employees will be prepared to avoid injuries and identify unsafe conditions.

Develop OSHA-Approved Materials and Training

Receive employee manuals and training tailored to your business as well as online and phone-based training. A CD training library is also available.

Create Safety Programs

Safety and loss representatives write safety programs for your business on topics such as: OSHA recordkeeping, compressed gas, fire prevention, and much more.

Post Safety Reminders

Remind employees of hazards in your workplace with posters designed to reinforce their training.

Consult with Safety and Loss Specialists

Call your dedicated safety and loss team for expert assistance with safety issues as they arise.

401(k) Administration and Recordkeeping

Payroll Integration

Paychex can integrate 401(k) data with Paychex Payroll to greatly simplify plan administration, while helping ensure the accuracy of your participants' information.

Web Access & Phone Support

Paychex provides 24-hour plan access through the Paychex Retirement Services Website. Toll-free phone assistance is also available.

Forms & Documentation

Paychex prepares federal Form 5500 annually and Forms 1099-R and 945 as required, as well as all required legal documents, including the corporate resolution, adoption agreement, and Summary Plan Description.

Compliance

Paychex performs daily valuations on all account balances, performs quarterly nondiscrimination testing, and provides vital management reports and participant statements.

Loans

Paychex models and manages any loans on your participants' retirement account assets.

Paychex Payroll Services

Each year, Paychex handles over 300 billion payroll dollars for businesses across the country. But unlike other national payroll companies, we assign local representatives to provide ongoing, one-on-one assistance with onboarding and conversion, payroll processing, and the IRS and state taxing authorities.

The National Payroll Company in Town

Paychex Payroll Services are built on 40 years of experience meeting the needs and expectations of local business owners.

Paychex Online Payroll^®

Automatically Submit Payroll

In just two clicks, you can select, preview, and submit payroll to Paychex-perfect for payrolls that stay the same each pay period.

Easily Import Payroll

It's quick and easy to upload payroll directly from a time and attendance system, then review and confirm the totals before submitting it to Paychex for processing.

Preview Your Payroll

Determine your payroll and tax expenses by viewing your payroll journal and cash requirements prior to processing.

Calculate Check Amounts

It's simple to calculate an employee's gross-to-net or net-to-gross check amount before you submit your payroll to Paychex.

Get Up and Running Fast

A Paychex Payroll Specialist will help you submit your first payroll by phone and invite you to an instructor-led Web seminar that will have you posting payroll online by your next pay period.

Taxpay^®

Taxpay takes care of:

• Enrolling your business in the Electronic Federal Tax Payment System (EFTPS), which meets IRS requirements for businesses that must file Forms 940, 941, and 944 electronically.
• Transferring the total social security FUTA tax from your bank account each pay period.
• Transferring applicable state and local taxes on the check date and depositing them by the due date.
• Filing your business tax returns, paying any remaining taxes from your account at quarter- or year-end.
• Helping you manage State Unemployment Insurance (SUI) obligations through a toll-free support line.

Tax Credit Services

Location Based Tax Credits

We make it easy and economical to capture empowerment zone, renewal community, and California enterprise zone credits by taking care of rigorous requirements, including:

• Documenting address changes, hours worked, and wages and credits earned for qualified employees.
• A comprehensive year-end report for easy preparation of tax returns.
• Maintaining documentation and an audit trail for seven years.
• Tracking changes to legislation and regulations to help your credits stay in compliance.

Job Creation Tax Credits

Do you qualify for the Work Opportunity Tax Credit (WOTC) or Welfare-to-Work Tax Credit (WtWTC)? Let Paychex help you complete and submit your forms on time by providing:

• Guidance in preparing pre-screening certifications, such as Form 8850.
• A check of pertinent job applicant information to verify eligibility.
• Post-hiring documentation of hours worked and wages paid to determine the amount of your credit.

Additional Tax Credits

Paychex Tax Credit Services also assist with:

• Research and Development Wage-Based Credit
• Cost Segregation
• Training Incentives
• State Tax Credits