When and How to Outsource Human Resources Management: Opportunities for big efficiencies at small businesses

Read how outsourcing HR administration can help your business establish and maintain an effective Human Resource Management System (HRMS).

Register now and instantly download this free white paper!

Team of Experts

Payroll Specialist

Assists with payroll processing, tax payments, and questions about State Unemployment Insurance (SUI).

Benefits Specialist

Helps you make an informed decision about benefit plans, assists with enrollment, and provides ongoing administrative support.

Safety and Loss Representative

Provides safety and loss control consultation, analysis, and program development, and gives you the tools to handle worksite management issues.

HR Online

CFOs and Controllers

• Increase visibility and control of company data, policies, and procedures that save time and labor
• Improve performance (individual and organizational)
• Reduce risk of labor compliance penalties
• Reduce data maintenance, backup, archiving, and security costs

HR and Payroll Administrators

• Increase visibility and control
• Save administrative labor time
• Improve communication
• Increase accuracy
• Reduce exposure to labor compliance penalties

Supervisors

• Increase visibility and control of company and employee data
• Save administrative labor time
• Improve communication and productivity
• Increase operational consistency
• Reduce exposure to labor compliance penalties
• Convenient access, 24/7
• Easy to learn and use

Employees

• Increase visibility and control of company HR data, policies, and procedures
• Streamline processes and communications
• Save administrative labor time
• Improve individual and organizational performance and employee retention
• Increase data accuracy and efficiency
• Convenient access, 24/7
• Easy to learn and use
• Reduce exposure to labor compliance penalties

State Unemployment Insurance (SUI)

Easily Manage Claims

Promptly respond to claims and appeal processing to help avoid fines and retain rights to appeal. We can even provide representation at claims hearings.*

Monitor Claims and Charges

Receive an in-depth benefit charge audit and annual claim activity reports to help prevent claims and erroneous charges.

Consult with Unemployment Specialists

Call SUI specialists who can answer your questions and assist with separation documentation, pre-hearing procedures, and other unemployment benefit issues.

*Available in certain states. Additional fee applies.

Safety & Loss Control

Analyze Safety and Risk Exposures

Your safety and loss team conducts a detailed analysis and recommends steps you should take to comply with federal and state regulations.

Protect Your Employees from Injury

By complying with required standards and conducting employee safety training, your employees will be prepared to avoid injuries and identify unsafe conditions.

Develop OSHA-Approved Materials and Training

Receive employee manuals and training tailored to your business as well as online and phone-based training. A CD training library is also available.

Create Safety Programs

Safety and loss representatives write safety programs for your business on topics such as: OSHA recordkeeping, compressed gas, fire prevention, and much more.

Post Safety Reminders

Remind employees of hazards in your workplace with posters designed to reinforce their training.

Consult with Safety and Loss Specialists

Call your dedicated safety and loss team for expert assistance with safety issues as they arise.

401(k) Administration and Recordkeeping

Payroll Integration

Paychex can integrate 401(k) data with Paychex Payroll to greatly simplify plan administration, while helping ensure the accuracy of your participants' information.

Web Access & Phone Support

Paychex provides 24-hour plan access through the Paychex Retirement Services Website. Toll-free phone assistance is also available.

Forms & Documentation

Paychex prepares federal Form 5500 annually and Forms 1099-R and 945 as required, as well as all required legal documents, including the corporate resolution, adoption agreement, and Summary Plan Description.

Compliance

Paychex performs daily valuations on all account balances, performs quarterly nondiscrimination testing, and provides vital management reports and participant statements.

Loans

Paychex models and manages any loans on your participants' retirement account assets.

Paychex Online Services

Paychex Online Payroll®

Easily submit your payroll online, anytime. In as few as two clicks, you can import payroll directly into the system, or you can key it in yourself. It's that easy.

Paychex Online Reports

View standard and custom payroll reports each time you run your payroll. Or, give your accountant permission to access the reports for you.

General Ledger Reporting Service

Import payroll directly to Quickbooks® and other popular accounting software, so you can spend less time on data entry and improve payroll accuracy.

Employee Access Online

Spend less time answering employees' payroll questions by giving them controlled access to check stubs, W-2s, and their personal and payroll information.

Personal Service and Support

Unlike most online payroll services, Paychex includes a personal, local Payroll Specialist to help answer your questions and keep your payroll process running smoothly.

Taxpay®

Taxpay takes care of:

• Enrolling your business in the Electronic Federal Tax Payment System (EFTPS), which meets IRS requirements for businesses that must file Forms 940, 941, and 944 electronically.
• Transferring the total social security FUTA tax from your bank account each pay period.
• Transferring applicable state and local taxes on the check date and depositing them by the due date.
• Filing your business tax returns, paying any remaining taxes from your account at quarter- or year-end.
• Helping you manage State Unemployment Insurance (SUI) obligations through a toll-free support line.

Tax Credit Services*

Location Based Tax Credits

We make it easy and economical to capture empowerment zone, renewal community, and California enterprise zone credits by taking care of rigorous requirements, including:

• Documenting address changes, hours worked, and wages and credits earned for qualified employees.
• A comprehensive year-end report for easy preparation of tax returns.
• Maintaining documentation and an audit trail for seven years.
• Tracking changes to legislation and regulations to help your credits stay in compliance.

Job Creation Tax Credits

Do you qualify for the Work Opportunity Tax Credit (WOTC) or Welfare-to-Work Tax Credit (WtWTC)? Let Paychex help you complete and submit your forms on time by providing:

• Guidance in preparing pre-screening certifications, such as Form 8850.
• A check of pertinent job applicant information to verify eligibility.
• Post-hiring documentation of hours worked and wages paid to determine the amount of your credit.

Additional Tax Credits

Paychex Tax Credit Services also assist with:

• Research and Development Wage-Based Credit
• Cost Segregation
• Training Incentives
• State Tax Credits