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Paychex Identifies the Top 10 Regulatory Issues for Employers in 2019

January 07, 2019

Paychex, Inc., a leading provider of integrated human capital management solutions for payroll, benefits, human resources, and insurance services, today identified the top 10 regulatory issues that employers should be aware of in 2019. The list outlines the current, most impactful laws and regulations and the anticipated changes that employers should consider as they plan for the year ahead.

“This new year brings with it a new class of legislators and a set of issues – both new and old –    that these legislators will focus on at the federal, state, and local levels,” said Martin Mucci, president and CEO of Paychex. “It can be challenging for business owners and HR managers to keep up with the constantly evolving legislative and regulatory landscape. Our annual summary of the year’s most important developments is designed to give an overview of the items expected to be most impactful in 2019.”

Here are the top 10 regulatory issues Paychex has identified for 2019:

#1 Sexual Harassment Prevention. The #MeToo movement resulted in an increase in workplace sexual harassment prevention enforcement and legislation across the country in 2018, and is expected to continue in 2019. The Equal Employment Opportunity Commission reported significantly increased activity around sexual discrimination during the past fiscal year, launching 50 percent more sexual harassment lawsuits than the previous year. State and city legislatures, including California, New York State, Delaware, and New York City, responded with the passage of new legislation and regulations including provisions to implement or expand workplace sexual harassment prevention training requirements.

#2 Paid Leave. Currently, more than 40 state and local jurisdictions have implemented paid leave laws and several more are scheduled to implement leave policies in early 2019. Although paid sick leave laws are more prevalent, paid family leave laws are generally more onerous for employers. Many family leave laws are funded by employee and/or employer contributions and might also require the periodic reporting of several elements including payroll deductions, employee hours worked, and employee wages.

#3 Federal Support for Retirement Savings. In August 2018, President Trump issued an executive order directing the Departments of Labor and Treasury to propose regulations that ease the burdens small businesses face in offering retirement savings plans. Some key legislation that was not passed before the end of the year despite bipartisan support, includes:

  • Retirement Enhancement and Savings Act (RESA)
  • Family Savings Act
  • Retirement, Savings and Other Tax Relief Act of 2018
  • Taxpayer First Act of 2018   

Prospects for successful new legislation, which will include components of prior proposals, are promising, potentially enhanced by Rep. Richard Neal (D-MA) as incoming Chairman of the House Ways & Means Committee, who intends to make retirement legislation a priority.

#4 Faster Payments and the Gig Economy. Faster payments, including immediate payments for gig workers, will continue to dominate the payments landscape in 2019. As business owners make decisions on how and when their company will participate in the faster payments arena, fraud prevention should be top of mind to ensure payments are safe and secure in a 24/7/365 environment.

#5 Privacy/Security. There’s news of breach attempts as well as successful breaches almost daily. With cyberattacks being so pervasive, it is important to understand that security and privacy is everyone’s responsibility. To help mitigate risk:

  • Log out of all browsers when leaving your desk.
  • Resist using a Social Security number (SSN) as an identifier.
  • Utilize secure email when sending emails containing personally identifiable information (SSN, bank account or credit card numbers, etc.).
  • Discard confidential or proprietary information in a secure fashion (such as shredding).

#6 Form W-4 Changes. Due to the 2017 tax reform law, extensive changes are required to the Form W-4. But due to the complexity of these changes, the release has been pushed back another year and the 2019 W-4 is similar to the current 2018 version. Many state tax agencies are waiting on the IRS to release the federal W-4 to determine if they will modify their withholding processes based on the federal changes.

#7 State Healthcare Reform. Recent changes to federal regulations and guidance which may affect health insurance markets and relate to Association Health Plan (AHPs), Short-term Limited Duration Insurance (STLDI), Health Reimbursement Arrangements (HRAs), and Section 1332 state innovation waivers might lead to changes affecting employers’ support of health insurance. These changes, combined with the removal of the federal individual mandate penalty, have encouraged states again to reexamine how they will support their health insurance markets in response to the new federal rules.

#8 IRS Enforcement of Employer Shared Responsibility (ESR). The IRS is continuing its ESR enforcement efforts, sending out 226J letters with the preliminary calculations for ESR payments. Applicable large employers should ensure they complete the returns accurately, as the process of responding to 226J letters and follow-up IRS correspondence is time-consuming and onerous, requiring review of complex data gathered across multiple departments including payroll, human resources, and benefits.

#9 Impactful Rulemaking from the Department of Labor. The U.S. Department of Labor’s fall 2018 regulatory agenda indicated the Wage and Hour Division expects to release Notices of Proposed Rulemaking on several regulations impactful to employers of all sizes. The proposal to revise the overtime regulations (projected for March 2019) is the most-anticipated event, but the agency is also expected to release proposals to clarify, update, and define regular rate of pay. All of this might spur potential changes at the state level.

#10 National Labor Relations Board to set Joint Employer Standard through Rulemaking. Employers utilizing temporary agencies might not have to wait much longer for a final rule from the NLRB to restore its pre-Browning-Ferris, Inc. standard for defining joint employer status under the National Labor Relations Act. The agency released its proposed rulemaking in early 2018. The NLRB has changed its official position on the standard for joint employment three times in the past three years.

For a slideshow of 2019’s top 10 regulatory issues, visit payx.me/regulatoryissues2019.

Keeping up with regulations is a challenge for today’s business owners and HR managers. With a dedicated team of compliance experts, Paychex is constantly tracking regulatory changes in order to help provide customers with the information and resources they need to make the best decisions for their business. For up-to-date regulatory news and resources from Paychex, visit www.paychex.com/worx.

Note: The information contained within is not tax or legal advice. These issues are complex, and applicability depends on individual circumstances. Businesses should consult tax or legal counsel before taking action on any of the items identified above.

About Paychex
Paychex, Inc. (NASDAQ: PAYX) is a leading provider of integrated human capital management solutions for payroll, benefits, human resources, and insurance services. By combining its innovative software-as-a-service technology and mobility platform with dedicated, personal service, Paychex empowers small- and medium-sized business owners to focus on the growth and management of their business. Backed by more than 45 years of industry expertise, Paychex serves over 650,000 payroll clients as of May 31, 2018, across more than 100 locations in the U.S. and Europe, and pays one out of every 12 American private sector employees. Learn more about Paychex by visiting www.paychex.com, and stay connected on Twitter and LinkedIn.
 

Lisa Fleming
Manager, Public Relations
585-387-6402

Lisa Fleming

Lisa Fleming joined Paychex in 2006 and last year was promoted to the position of public relations manager. As part of her role, Lisa leads the department’s external communications efforts and manages the company’s relationship with its outside PR agency partner, Eric Mower & Associates. Lisa is a graduate of Canisius College in Buffalo, New York where she studied English and Communications.