Flexible Time Clock Software To Fit Your Business
Start tracking time worked more accurately and efficiently with a range of time collection options. No matter which method of employee time tracking system you pick, our systems fully integrate with Paychex Flex® Time, our intuitive, cloud-based time and attendance solution.
Why You Should Choose Paychex Time Clocks
Automated Time Tracking and Reporting
With data flowing seamlessly between HR, payroll, and time tracking systems, you can reallocate time you previously spent approving timesheets and reconciling expenses. Digitally capturing data that’s automatically uploaded to an HCM platform can also improve efficiency, and potentially lower costs associated with buddy punching, manual timecard processes, and inaccurate tracking.
Hands-Free Payroll Exports
Help reduce the risk of data-entry errors by relying on secure time clock system integrations to automatically export employee hours into payroll.
Helps Prevent “Buddy Punching”
A variety of biometric time tracking software options, like the Paychex Time Kiosk App, can help prevent unauthorized employees from punching into the small business time clock, reduce inaccuracies often found with a manual timecard, and help to ensure you’re paying only for hours worked. By utilizing this facial recognition and verification service, you can help cut costs and end buddy punching.
Compliance With Wage and Hour Regulations
Employee hours worked are securely tracked, stored, and easily accessible to help you comply with applicable wage and hour recordkeeping requirements.
Flexible Punch Options Wherever Employees Are Located
Employee time clock software allows staff members to clock in and out wherever they’re located via biometrics (iris, facial verification, finger scan*), proximity badge, or PIN entry, and web punch via desktop, smartphone, or tablet.
Visibility Into Your Time and Attendance Data
Real-time access to employee punches with a time clock tracker provides managers valuable insight into who’s punching in and out, taking breaks, and working overtime.
Cost Management
Know the labor details necessary to proactively address labor costs (i.e., overtime hours).
Estimate Potential Time Savings
Avoid manual system errors, use the Time Clock Calculator to estimate your savings when switching to an automated system.
What You Get With Paychex Time Clocks
Paychex Flex Integration
Manual employee time tracking systems could be costing your business revenue. Instead, seamlessly transmit data from Paychex employee time clocks to Paychex Flex Time, our cloud-based time and attendance solution and employee time tracking app that offers visibility and control over your labor costs.
Reliability and Continuity
Offer punch options even in high-traffic areas. The sleek design minimizes obstruction while safeguarding data. Paychex employee time clock systems use a common power supply, with standard battery backup lasting up to six hours.
Proximity Card
Help employees clock in quickly and easily with a convenient walk-by reader. Maintain your security standards with up to 37-bit encryption HID badges.
Wireless Time Tracking Functionality
Employee time clocks can operate almost anywhere since no Ethernet connection is needed. With the time kiosk app, you can rest assured knowing offline punching keeps track of employee hours even when there is no internet or cellular connection available.
Biometric Time Clocks
Paychex offers iris recognition and finger scan* biometric time clocks designed for a variety of work environments.
Clock Keypad
Assign employees an identification number they can key directly into the clock to punch in and out.
Paychex Iris Time Clock
The Iris Time Clock is fast, reliable, and fully integrates with Paychex Flex — capturing accurate time and attendance data that flows seamlessly to payroll and other solutions.
- No-touch identity verification helps prevent the transfer of germs or bacteria to other employees when clocking in and out
- Iris technology works in harsh or dirty environments and is effective while wearing facemasks or safety glasses
- Payroll integration saves time and helps reduce the potential for transcription errors
- Employee self-service features make it easy to enroll, view hours and time balances, request time off, and swap shifts
- Works through internet connection lapses, allowing users to clock in and out while storing the data until a connection is re-established
Paychex Flex App Time Tracking
Harness the freedom of mobility by choosing the Paychex Flex App for time and attendance. Unlike traditional timekeeping methods that tether employees to power sources, the Paychex Flex App is seamlessly enabled for use on employees’ phones.
Managers can view who’s clocked in and out with the status board and easily manage time-off requests, approvals, and vacations from within the easy-to-use app.
Other features:
- Geolocation/geofencing
- Mileage tracking
- Calendar integration for scheduling
Employee Self-Service With Paychex Flex App
Give employees — whether they’re onsite, in the field, or working remotely — convenient mobile access to time tracking and attendance as well as scheduling, payroll, HR, benefits, and more.
The Paychex Flex app allows employees to execute tasks via self-service, such as:
- Punch and transfer between jobs or assignments
- View timecards
- Access work schedules
- Look up time-off balances
- Request PTO and submit pay adjustment requests
"Our employees like the Paychex system where all they have to do is swipe a card at the clock to punch in and punch out at the end of the day, and the mobile apps have helped our staff clock in and out from locations outside our facility. Our staff love it."
Paychex Time Clock FAQs
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What Is Time Clock Software?
What Is Time Clock Software?
Time clock software allows businesses to capture and track employee work hours via electronic system. Employees can clock in and out of work through a computer or mobile device (e.g., tablets and smartphones), depending on the time clock software the business uses. Depending on how advanced the system is, time clock software can integrate with the company’s payroll system, and allow employees to complete other time tracking-related tasks, such as requesting time off, expense reporting, etc.
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Why Are Time Clocks Important in the Workplace?
Why Are Time Clocks Important in the Workplace?
Time clocks are an essential part of maintaining accurate time tracking records. Businesses can use time and attendance records to make critical decisions about hiring needs, workforce reductions, or job assignments — all of which require knowing exact hours worked by employees. Accurate time tracking via employee time clocks can also help keep businesses in compliance with certain requirements under wage and hour laws.
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What Is a Biometric Time Clock?
What Is a Biometric Time Clock?
A biometric time clock is a physical device that uses an image of a hand, finger, or face that is converted into a mathematical algorithm as a basis for employee identification when a worker clocks in and out of work. The algorithm can’t be reverse-engineered to reproduce the original image or be linked to an individual employee. That’s why biometric time clocks and biometric time tracking software are among the most secure and accurate time tracking methods available on the market today.
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How Can I Use Employee Time Clocks for Small Businesses?
How Can I Use Employee Time Clocks for Small Businesses?
If manual time tracking methods are resulting in inaccuracies or negatively impacting business productivity, employee time clocks for small business are a more efficient and user-friendly alternative to outdated processes such as manual employee timecards. There are many small business time tracking technologies and small business time clocks available today, all with their own advantages for small business, including helping to manage compliance risk, gain better insight into labor costs, and give managers more time back in their day.
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Are There Benefits to Integrating Payroll and HR Systems With Time Clocks?
Are There Benefits to Integrating Payroll and HR Systems With Time Clocks?
Among the many benefits of an integrated time and attendance tracking system, businesses can save money and increase efficiency while eliminating unnecessary redundancies in key business systems. For instance, new employee information can be automatically transferred from a central HR platform (vs. manually inputting information) to help ensure that everyone is accounted for and paid correctly, and that information is consistent across systems.
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How Do I Monitor Employee Time Clocks?
How Do I Monitor Employee Time Clocks?
With Paychex Flex Time, our employee time tracking app allows you to monitor and track time worked, manage team schedules, and support your compliance efforts — no matter where you’re located.
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Is There an Employee Time Clock App?
Is There an Employee Time Clock App?
The Paychex Flex mobile app allows employees to punch in and out, request time off, view schedules, and transfer between jobs or assignments, whether they’re onsite, at home, or on a job site.