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Employee onboarding hero

Employee Onboarding Software 

Show that you respect your new hire’s time by introducing your company culture on day one. With the onboarding tools in Paychex Flex®, you can remove the stack of new-hire paperwork and give them a positive online user experience.

Simplify Your Onboarding Process

Successful onboarding is about efficiency and making a good first impression.

  • Easy-to-complete online forms
  • Ability for new hires to complete checklist on a mobile device or laptop
  • Manage and customize the experience with a video  
  • Create a personalized message
  • Automated form collection   

What You Get

Save Time with Employee Self-Onboarding

Remove the paper and the alone time in the conference room on the first day. Give your new employees a quicker, more user-friendly experience with online forms that are easy to complete. 

Amp Up your Onboarding Process with Mobile Access

What better way to have a new employee focused on the job they were hired to do than by getting the necessary forms completed quickly and efficiently once they arrive? Our onboarding solution automates access to checklists and forms from mobile devices and laptops.

No More Looking for Paper Forms

Save time and quickly verify that your new hire has completed the required forms with our paperless onboarding system. Forms I-9, W-4, state withholding forms, direct deposit authorization, and much more can be filled out remotely.

Customize the Employee Onboarding Experience

Welcome your new hire with a message during onboarding, including details on what to expect the first day. Add a video that exemplifies your workplace culture. There is so much you can do to manage the experience and make a good first impression.

Welcome New Employees More Efficiently

  • Paperless


    With a simple link, new employees can securely sign all required new-hire documents

  • Candidate-Friendly


    Our secure portal allows your new employee to save in-progress forms, so they can come back when they have the documentation they need

  • Peace-of-Mind


    Automatically verify immigration status through our I-9 E-Verify system

  • All-in-One


    Store documents such as company policies and employee handbooks to be signed in addition to government forms

  • Ready to Go

    Ready to Go

    Paychex Flex Onboarding creates a new employee record, so your new hire is in your HR system and on your payroll

Hire, Onboard and Train Employees in a Remote Environment

CEO Jason Himber has his sights set on expanding Easy Speech Therapy but he recognized the need for a scalable HR solution that could handle an influx of employees at multiple locations — time tracking, benefits, training and more. He found what he was looking for with Paychex.

Jason Himber is CEO of Easy Speech Therapy in California
Easy Speech Therapy

You can only grow as fast as you can hire and attract talent. So, having a good onboarding experience and good training is paramount to everything we do in our business. The Paychex LMS has given us the opportunity to provide world-class training … and we really think that is going to be a key ingredient to our success.”

Jason Himber
Easy Speech Therapy

That is the important part - Designing your policies so that you can onboard your people and they won't miss that much if they are coming from a big company.

Michael J. Perrotta
Microgen Systems Inc.

Help Avoid Fines with E-Verify 

With the potential fines associated with non-compliance or missing Form I-9s, you will want to make sure all your new hires complete the Form I-9 on their first day of work – even remote workers. If you participate in E-Verify you can save time and help eliminate manual errors with our E-Verify solution. You can have employees fill out an online Form I-9 and the data can be automatically sent to the E-Verify system.

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