Employee Onboarding Software
Streamlining the onboarding process saves time, helps reduce the chance of missed steps or errors, and shows that you respect your new hire's time. By onboarding and introducing your company and culture with the tools in Paychex Flex®, you'll eliminate stacks of paperwork, replacing it with a streamlined online experience for new hires.
What You Get With Employee Onboarding Software
Self-Onboarding
Eliminate the paper and speed up the onboarding process for new hires. Online forms and a streamlined system give new employees a quicker, more user-friendly experience.
Mobile Access
Mobile and laptop access to onboarding materials provides an efficient way for new hires to review checklists and complete necessary forms.
A Paperless Process
Save time and quickly verify that your new hire has completed the required online forms with paperless onboarding. The new hire paperwork includes Forms I-9 and W-4, state withholding forms, direct deposit authorization, and more.
Simplify Your Onboarding Process
Successful onboarding is about efficiency and making a good first impression. The benefits of using onboarding tools for new hires can include:
- Easy-to-complete online forms, including Forms I-9 and W-4.
- Mobile or laptop access to complete onboarding checklist and forms.
- New-hire information related to specific training, policies, and procedures they need to be successful in their new job.
- Increased information security and backup protection for sensitive employee data.
- Automated form collection.
- Elimination of paper and costs associated with storing documents.
- Greater efficiency transitioning new hires into company benefit programs.
- Automatic data sharing across HR teams (time and attendance, payroll) eliminates time-consuming manual entry.
What Is Employee Onboarding Software?
Employee onboarding software provides a central online location for employers to communicate with new hires, assign onboarding tasks, and introduce them to your business. Employees can use the HR onboarding software to complete required paperwork and training, and access other information related to the company and their new position. HR teams and supervisors can view and track the progress of new team members as they complete various aspects of the onboarding process.
Online Employee Onboarding Software Saves Time and Helps Eliminate Mistakes
Given the time and resources it takes to recruit and hire, a new employee's first impression is crucial. Any misstep in the onboarding process can dampen the new hire's experience, leading to low morale and engagement as well as decreased productivity. Effective onboarding solutions streamline many tasks for new employees, help keep lines of communication open, and convey that your business values the new hire's time.
Welcome New Employees More Efficiently
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Paperless Onboarding Solution
Paperless Onboarding Solution
With their Paychex Flex login, new employees can securely sign all required new-hire documents.
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Candidate-Friendly Portals
Candidate-Friendly Portals
Our secure portal allows your new hire to save in-progress forms, so they can come back to the onboarding process where they left off without starting over.
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All-in-One Onboarding Services
All-in-One Onboarding Services
Store onboarding documents such as company policies, employee handbooks, and government forms that need to be reviewed and signed by employees. With a click of a button, employees can easily reference their documents and forms within the Paychex software.
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Ready to Go
Ready to Go
Paychex Flex Onboarding creates a new employee record, so your new hire is in your human resource information system and on your payroll.
Help Avoid Fines with E-Verify
With the potential fines associated with non-compliance or missing Form I-9, you will want to make sure all your new hires — both onsite and offsite — complete required documents on their first day of work. E-Verify helps you save time and eliminate the potential for manual errors. Once the Form I-9 online is completed, the data can be sent to the E-Verify system.
Other Tools to Enhance Employee Onboarding
Your employees need to know the policies of the workplace, the safety rules they must follow, and much more — all of which can be accessed within the employee onboarding portal.
Consultants Gain Strategic Insights on Onboarding to Manage Growth
Kerry and Olivia Straine set lofty goals for Straine Dental Consulting and as they surpassed those, they set others. The one constant has been Paychex. The business continues growing nearly 30 years later, benefiting from consultation with its relationship manager, who helps the company strategize and match its needs to the products and services Paychex offers that will help them seamlessly meet their next milestone.
"As they continue to grow, I continue to work with them and analyze their needs based on their growth. We've forged trusted relationships with each other. We understood Straine's overall business objective and we've helped them deliver realization on return on investment."