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How Onboarding Software Can Get New Hires Excited About Joining Your Organization

Human Resources
Article
03/13/2018

Onboarding software can equip small businesses with the same digital and mobile-friendly experience that large companies with robust resources often use to welcome newly hired employees. Not only can the technology deliver a streamlined experience for new members of your team, but it can also set the tone for an employee's entire experience at the organization.

Here are a few ways your business can use onboarding software to provide new employees with a great first impression and the support to hit the ground the running on their first day of work.

Reinforce a big decision. Regardless of how excited an employee may be to join the team, starting a new job is a major adjustment. Onboarding technology can indicate that your business is a modern organization that offers employees the tools and support they need to develop their careers. Despite the level of apprehension or excitement they feel about their new opportunity, a seamless onboarding experience can reassure them that they've made the right decision to join your team.

Prioritize employees' time. When using onboarding software, employees can sign important new-hire documents and review supplied resources before their first day (just keep in mind that any time spent completing mandatory documents could be compensable time). When they have time to complete onboarding tasks on a device that they prefer, employees can look forward to a productive first day where they can focus on beginning their job – not paperwork. It also can track time spent completing such tasks to enable you to comply with wage and hour laws. An online onboarding system can offer new hires easy access to:

  • Review helpful information on what to expect the first day;
  • Watch welcome or training videos;
  • Fill out new-hire forms including the Form I-9, Form W-4, direct deposit authorization, and state withholding tax forms; and
  • Read and acknowledge the company handbook and other policies.

Provide a personalized experience. It’s important for new hires to receive a consistent, personalized experience in those critical first few months on the job. Though training can present challenges for a company of any size, small businesses often lack the infrastructure or resources to offer formal, in-person orientation sessions for every new hire. New hire technology can provide employees with information related to specific training, policies, and procedures that they need to be successful. When the employee has a question specific to the company or its policies, they can refer back to the materials housed in the program to find answers.

Communicate your culture upfront. Modern onboarding systems allow you to create personalized videos welcoming employees so you can add a human element to a process that can feel formal and even intimidating. These videos can be both an engaging and efficient way to communicate what a new hire can expect. Tutorial-style videos are another possibility, with useful information such as how to set up a 401(k) contribution or important phone numbers. Depending on the job, companies may also be able to create job-specific training videos for work required of new hires. This allows new hires to have information on-hand that they can refer to as often as needed.

This website contains articles posted for informational and educational value. Paychex is not responsible for information contained within any of these materials. Any opinions expressed within materials are not necessarily the opinion of, or supported by, Paychex. The information in these materials should not be considered legal or accounting advice, and it should not substitute for legal, accounting, and other professional advice where the facts and circumstances warrant.
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