Hawaii Compliance and Regulatory Resources

Withholding Registration

Employers are required to have an active Hawaii state withholding account number to file electronically with the Hawaii Department of Taxation (DOTAX). The agency refers to this number as your Withholding ID.

Register a New Business

If you would like to check to see if you already have a Withholding ID, go to Hawaii DOTAX Search Tax Licenses and enter your information.

• If you see a number that begins with “WH” (not “GE”) followed by a series of numbers, then you are already registered.
• If you only have a number that starts with “GE” then follow the Register for your Withholding Tax ID Only instructions to register for your Withholding Tax account.

Register for your Withholding Tax ID only

1. Go to Hawaii Tax Online and Sign In or Sign Up for an account.
2. Click More and navigate to Apply for New Tax Account.
   • “More… > Registration > Apply for New Tax Account > Employer Withholding”
3. Complete the application.
4. Once the registration has been completed, you will receive a confirmation page that will provide you with your account number. Print and save this page.
   • Tax ID Number Format: WH – XXX - XXX - XXXX - 01 (2 letters and 12 numbers)
5. Enter your new account numbers in Paychex Flex^® to ensure your account is updated and email your registration confirmation document to your Paychex Service Professional.
   • Refer to the Updating Tax Agency IDs in Paychex Flex instructions to update the information in the application.

Pro tips

• The Hawaii DOTAX refers to the state withholding ID as Withholding ID.

Additional resources

• Hawaii DOTAX contact information

State Unemployment Insurance (SUI) Registration

Employers are required to have an active Hawaii state unemployment insurance (SUI) account number to file electronically with the Hawaii Department of Labor and Industrial Relations (DLIR). Note: A business registration consists of the online submission of Form UC-1 for an active DLIR account and an active Employer Web Application account for quarterly filings and payments.

Paychex must be authorized as the Third-Party Administrator (TPA) on the account for adjusting returns and payments on your behalf.

Register a new business

For new employers or account reactivation

1. Visit the Hawaii DLIR site to complete the Form UC-1.
   • If this application was already completed and you've received your active UI account number, move to the next step.
   • Once completed, you’ll receive an email containing your SUI Tax ID number also referred to as the Hawaii DOL Number.
2. Go to Employer Website landing page.
   • Refer to the Employer Website Registration Guidefor additional information.
3. Under the FOR EMPLOYERS section, select Get Started.
4. Under the CREATE ONLINE PROFILE section, select Create Online Profile.
5. Review the Before You Start page and select Continue.
6. Follow the remaining steps.
7. Enter your new account numbers in Paychex Flex^® to ensure your account is updated. Email your registration confirmation document to your Paychex Service Professional.
   • Refer to the Updating Tax Agency IDs in Paychex Flex instructions to update the information in the application.
8. Paychex will send a request to access to your account as the Third-Party Agent (TPA).
   • See Designating Paychex as Your Third-Party Agent (TPA) for instructions.

Designating Paychex as your Third-Party Administrator (TPA)

Paychex requires TPA access to submit returns and payments on your behalf. When Paychex submits the TPA request for your account you’ll receive an email notification through the employer website. Follow the instructions below for approving the TPA request:

1. Go to the Employer Website and log in.
2. Select Manage My Employers.
3. On the Employer Management screen, the request from Paychex with Approve and Deny options appears in the Actions column, click Manage Employer.
4. On the bottom right of the screen, click the toggle button under Sub User Access.
   • If the toggle button turns green, then access has been granted.
5. In the Edit User screen, select the following under the Rights* section.
   • Account Inquiry
   • Enter Quarterly Wage Data
   • Submit Quarterly Wage Data
   • Payment
6. Click Save User

Additional resources

• Hawaii DLIR contact information
• Creating an Online Profile for an Active UI Account