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Use Our Online Tool to Better Understand Government Funding Programs
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Access vital funding to help your business remain open, continue paying your employees, and recover from unplanned circumstances due to the COVID-19 pandemic.

Paychex has created an easy-to-use online tool that details the specific federal relief programs and refundable credits available through the Families First Coronavirus Response Act (FFCRA) and the Coronavirus Aid, Relief, and Economic Security Act (CARES). The tool includes helpful links to applications and a comparison chart of loan programs (Paycheck Protection Program and the Economic Injury Disaster Loan program) to help you address what would best meet the needs of your current circumstances.

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We recommend discussing these options with your accountant or trusted advisor to determine the best course of action to leverage the incentives available.

Paychex is actively working to help make the PPP loan application process simpler. If you’re a Paychex client, we’re creating a report and ensuring it reflects changes introduced April 2 by the federal government. To utilize the report, your business or your clients’ business must have run payroll with Paychex in 2019.

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5 Common Misconceptions About Benefits Elections

HCM
Article
10/09/2015

Benefits are a critical part of an employee's compensation package. But there are a number of misconceptions about the benefits elections process and what businesses need to know. While most elections take place during open enrollment periods, the Internal Revenue Service (IRS) has provided businesses and employees guidance on circumstances where elections can take place out of cycle. Let's take a closer look at the essentials for managing your benefits elections process and five common misconceptions of which your employees and HR staff should be aware.

Adding or Eliminating a Dependent

Employees may potentially add or eliminate dependents from benefits coverage due to many life events. For example, a change in marital status would allow an employee to adjust their coverage. A marriage during the coverage year might lead to adding a spouse to specific plans, while a divorce might involve transitioning an ex-spouse off of their current coverage. The birth or adoption of children during the benefits year is also typically an event that allows employees to add new dependents to their plans.

Change in Geographic Location

A change in residence can also trigger a change in benefits status. For example, if an employee has a change of residence that takes them outside the coverage area for a specific benefits plan, it may be necessary to revisit the elections. An example of this would be if your company's healthcare plan coverage options varied by geographic region and an employee transferred between offices. A dependent moving out of the coverage area might also require coverage guidelines and eligibility to be revisited.

A Change in Dependent Eligibility

Many plans have certain eligibility requirements for dependents. Changes in a dependent's status during the regular year might affect their eligibility for ongoing coverage. For example, many healthcare plans require that older children become full-time students in order to be eligible for health insurance. If a dependent's enrollment dropped below a certain level or they left college, this event might trigger the need to reevaluate coverage eligibility and options.

A Change in Spouse or Dependent's Coverage Options

Life events in the family of an employee can also impact benefits elections outside of open enrollment. For example, if a spouse is employed during open enrollment and covered under another employer plan but later loses his or her job, they may have the eligibility to enroll in their spouse's benefits plan. Similarly, if a covered spouse takes a job that offers new benefits, they may have the option to update their coverage to the new plan.

Changes in Work Status

If a full-time employee reduces his or her work schedule below 30 hours a week, this change in work status may affect benefits eligibility. The employee may be permitted to change his or her elections, provided that the employee and dependents enroll in a healthcare insurance plan that meets minimum requirements.

The Society for Human Resource Management (SHRM) offers a helpful reference guide for benefits elections. Employers should ensure that they understand all plan and governmental guidelines determining benefits elections for their businesses. In cases where elections may be allowed outside of standard open enrollment periods, communicate all aspects clearly with employees and HR staff. When in doubt, consult a benefits expert or an employment attorney to ensure that you stay in compliance.

 

 

This website contains articles posted for informational and educational value. Paychex is not responsible for information contained within any of these materials. Any opinions expressed within materials are not necessarily the opinion of, or supported by, Paychex. The information in these materials should not be considered legal or accounting advice, and it should not substitute for legal, accounting, and other professional advice where the facts and circumstances warrant.