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Tracking Full-Time Employees - Paychex ESR Video Series

Health Care

With help from Paychex you've determined the ESR provisions apply to you as an applicable large employer. Does that mean your tracking responsibility is finished?

Sadly, no.

You still need to track which full-time employees put you at risk of potential penalties if they and their dependents are not offered adequate and affordable coverage. Paychex can help you figure out who your full-time employees are according to the IRS definition of full-time. We help you determine whether your employees meet the IRS full-time definition by providing you the means to track and monitor at least 12 months of employee work hours.

How do we do this?

Paychex has the ability to coordinate multiple lines of employee information to help you identify full-time employees who need to be offered coverage, provide the tracking so you can see if an employee is nearing full-time status.

And if you get your insurance through Paychex, estimate the potential penalties for not offering adequate and affordable coverage to full-time employees and their dependents. To accomplish those tasks, Paychex provides clients with a report that captures the automated calculations and tracking done on your behalf.  You can choose which look-back period you prefer. The report will track and display your chosen time period.

It displays the average work hours per week for each employee, and most importantly the part-time, full-time status for each employee, thus saving you the hassle and difficulty of determining your total number of full-time employees.

The report is flexible enough to show the status of your employees in your chosen measurement period and projected out to the end of period.

Paychex reporting allows you to view your calculations on a rolling 12-month basis, so you can see where you were at any point in the previous calendar year.

See, it doesn't have to be overwhelming. Paychex makes it much easier to identify the full-time employees that need to be offered coverage. Now that you know who needs to be covered, let's look at the next step in the ESR compliance, coverage adequacy.

This website contains articles posted for informational and educational value. Paychex is not responsible for information contained within any of these materials. Any opinions expressed within materials are not necessarily the opinion of, or supported by, Paychex. The information in these materials should not be considered legal or accounting advice, and it should not substitute for legal, accounting, and other professional advice where the facts and circumstances warrant.