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The Advantages of Online Accounting Systems

Accounting
Article
12/31/2013

Online accounting software systems are rapidly evolving, giving business owners the ability to choose how and where they manage their finances. Whether at home or on-the-go, business owners are now able to execute administrative functions such as instantly viewing bank balances, tracking expenses, and sending invoices from the office.

There are many advantages to using an online accounting system including:

Efficiency – Transactions only need to be entered once. The software then updates the ledger and financial statements and reports can be generated with ease. Any adjustments or corrections are usually real-time and flow through the reports immediately.

Analysis – Even the most basic accounting software packages include a wide variety of standard reports that business owners can use to review the results of operations. For example, income and expense accounts can be reviewed on a monthly basis. Comparisons between the current year and prior year’s figures and percentages can be reviewed. Some online accounting packages also give the user the option to write reports or sort data in many ways to assist with company performance review and decision-making.

User-Friendly – Online accounting has become very user-friendly, giving business owners the opportunity to do it themselves with minimal accounting knowledge.

Security and Accuracy – Software packages include out-of-balance and posting error alerts, backup reminders, and passwords to restrict access.

Tips to consider when using accounting software:

Carefully choose the right software for your accounting abilities, size, type of business, and required functionality.

Don’t go it alone. Rely on an accounting professional or tax expert to review your accounts to ensure you have properly recorded transactions.

Routinely perform system backups and use anti-virus protection for your accounting system to avoid loss of information.

An online accounting system can help you manage your business by improving your recordkeeping processes and give you the tools you need to analyze business results and make sound financial decisions.

 

This website contains articles posted for informational and educational value. Paychex is not responsible for information contained within any of these materials. Any opinions expressed within materials are not necessarily the opinion of, or supported by, Paychex. The information in these materials should not be considered legal or accounting advice, and it should not substitute for legal, accounting, and other professional advice where the facts and circumstances warrant.
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