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I-9 Compliance: Here’s What You Need to Know

Human Resources
Article
06/04/2018

The federal immigration law requiring you to keep a Form I-9 for all your employees has become a critical and timely issue, as many businesses across the country are finding themselves subject to inspections from the Department of Homeland Security, the Department of Justice, or the Department of Labor. We’ve put together this page to lay out the rules and requirements around Form I-9, and what you need to know about completing and storing these forms in a way that complies with federal laws.

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Every employee who began working on or after Nov. 6, 1986, is required to complete a Form I-9 to verify their identity authorization to work in the United States. With increases in Immigration and Customs Enforcement (ICE) on-site workplace inspections, employers are urged to ensure compliance with the Forms I-9 recordkeeping requirements.
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Did you know that all employers in the U.S. must have each new hire complete a Form I-9 on or before the employee's first day of work? In less than 3 minutes, this video will explain why it's now more important than ever to understand the requirements around Form I-9 requirements.
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A thorough new hire checklist — including required forms and optional documents, detailed to-do items, and other logistical tasks — is a must-have in today's work environment. Use this one to help keep your new hire's onboarding process on track.
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Given recent Form I-9 changes, including news of an uptick in future ICE inspections, review this guide to make sure you know what is required of your organization. Otherwise, the cost of non-compliance could be significant.
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New employees often have a fair share of paperwork to complete. What are the forms new employees should review, sign, and understand? We break down some of the important paperwork new hires need to complete.
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Federal law requires every U.S. employer to complete a Form I-9 for each new hire, verifying each employee's identity and authorization to work in the United States. Recently this form was revised to reduce errors and improve completion electronically. As an employer, learn more about using this form.
This website contains articles posted for informational and educational value. Paychex is not responsible for information contained within any of these materials. Any opinions expressed within materials are not necessarily the opinion of, or supported by, Paychex. The information in these materials should not be considered legal or accounting advice, and it should not substitute for legal, accounting, and other professional advice where the facts and circumstances warrant.