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How Can a Time and Attendance System Improve Your Workforce Management?


Automating your company's time and attendance systems can save you time while allowing your managers to more easily access the data they need to make information-driven decisions about your workforce. From analyzing employee productivity to watching for patterns of work absences, some of the immediate benefits may be obvious. Automated time and attendance systems can provide a useful vehicle for workforce management and offer insights into areas such as scheduling, time-off, and labor reporting. Here's a closer look at three ways to apply time and attendance features to your business.

Managing an Efficient Workforce

One of the core benefits of an automated time and attendance system is managing an efficient workforce. Automated time and attendance solutions give managers the ability to match scheduling to workload projections. By closely aligning these two things, it's possible to increase efficiency, meet production goals, and manage costs. An analytics dashboard also allows managers to review data over time, watch for opportunities to be more efficient, and head off problems that can derail productivity.

Improving Employee Satisfaction

Scheduling and handling time-off requests are an important part of maintaining a satisfied workforce. When employee satisfaction increases, issues like turnover may dramatically decrease. Companies that offer staff enough hours to maximize their incomes, while being flexible enough to accommodate vacation requests or scheduling needs generally provide a desired employee experience. With automated systems, it's possible to quickly review, approve, or address absence requests and manage planned absences to minimize their effect on your company.

Helping You Ensure Compliance

Does your industry have specific scheduling requirements? For example, union staff may have a maximum number of hours that they are allowed work per shift, or per week. In other cases, corporate policy may dictate that employees cannot work more than a maximum number of hours per pay period. Whatever exceptions your company enforces, time and attendance software may help you ensure compliance by allowing managers to set notifications and to be immediately alerted of schedule conflicts. In addition, it's possible to manage overtime—including by different types that can impact reporting—to ensure you're staying within government, union, and company guidelines regarding both scheduling and compensation.

If you're seeking new ways to maximize your team's productivity, identify issues before they become major problems, and give your management better control over staff planning, consider automating your time and attendance systems.


This website contains articles posted for informational and educational value. Paychex is not responsible for information contained within any of these materials. Any opinions expressed within materials are not necessarily the opinion of, or supported by, Paychex. The information in these materials should not be considered legal or accounting advice, and it should not substitute for legal, accounting, and other professional advice where the facts and circumstances warrant.
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