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Expense Management

Discretionary business expense management used to mean two things: spreadsheets and paper receipts. Tedious and prone to error, this manual expense reporting method is quickly being replaced by a more effective, paperless solution.

Paychex Employee Expense Management saves your company time and money by automating expense reporting from the convenience of your computer. It can also help you control and reduce discretionary employee spending, while giving you the visibility and communication tools necessary to fully understand and manage company policies and spending behavior.


How can Paychex help you control entertainment and travel expense management?

Automatic Expense Reporting

Employees can submit their expense reports and get reimbursed from anywhere with web access. Our software-as-a-service automatically populates data from sources such as:

  • Airline, car, and hotel itineraries
  • Personal and corporate credit card transactions
  • Checking accounts
  • Scanned receipts

Expense Reviews and Approvals

Managers can review expense reports without any paperwork and approve requests with a single click. Most expenses can even be pre-approved based on the rules you define in the system, and violations of your expense policy are clearly highlighted for easy adjustment or removal.

Reimbursing Employees

Paychex Employee Expense Management works easily with your general ledger and accounting software. Compared to entering expense data by hand into a spreadsheet, we can help shave hours off your company’s reimbursement process.

Spending Analysis

Give your department clear visibility into your company’s spending with our detailed analytics, so you can uncover opportunities to reduce expenses and negotiate better rates from vendors and suppliers.

Get access to comprehensive analytics presented as:

  • Data
  • Charts
  • Graphs
  • Custom reports

Enforce Spending Policies

Eliminate excessive spending by monitoring and communicating expense activities in real time. Business travelers will know immediately when their expense report does not comply, because the expense limits and policies are built right into the system.

Stevie Winner 2016
Tektonic Awards 2016
Brandon Hall Bronze 2016
Award CIO HR Tech 2016
Award Nelson Hall 2016