2018 Accountant Year-End Reference Center

Paychex 2018 Year-End Accountant Guide

Paychex is committed to providing the highest quality of service to you and your clients. This Reference Guide for Accountants has been created to help you and your clients prepare and plan for year-end needs. We value our business relationship with you and trust that this information will assist with your year-end processing and planning. More details regarding year-end information can be found in the Paychex Quarter/Year-End Reference Guide.

If you have any questions, please contact your sales representative.

View the full 2018 Paychex Reference Guide for Accountants, or find individual sections below.

2018 year-end guide for accountants


Read more about 2018 year-end updates, including:

View Updates
year-end reminders

Year-End Reminders

The year-end deadline to report information or changes for 2018 is Dec. 28, 2018, by 5 p.m. (local time of the processing office), or before the first payroll check dated 2019 is processed, whichever comes earlier. Our local offices will be closed Tuesday, Dec. 25, 2018, and Tuesday, Jan. 1, 2019. For specific holiday processing schedules, call your local Paychex branch.

View Reminders
Year-End Reporting

Year-End Reporting: Taxpay and Non-Taxpay Clients

Get a list of action items for Taxpay® clients and non-Taxpay clients. You can also view all of your clients' accounts on AccountantHQ, a single dashboard that provides on-demand access and analytics.

View Action Items
year-end reporting: fringe benefits

Year-End Reporting: Fringe Benefits

Any taxable cash or non-cash benefit – for example, personal use of company cars – must be included on Form W-2. Advise your clients to report these benefits before the last payroll of the year. Learn typical benefits that need to be reported as well as additional reporting requirements, including:

  • Group-Term Life Insurance
  • Flexible Spending Account (FSA)
View Requirements
Important Tax Agency

Important Tax Agency Notices

Important notices from tax agencies include:

  • IRS Federal Deposit Frequency Notices
  • EFTPS® Enrollment
  • State Deposit and Electronic Funds Transfer (EFT) Requirement Notices
  • State Unemployment Insurance (SUI) Rate Update
View Notices
Year-End Electronic Filing

Electronic/Magnetic Media Filing

Information regarding electronic/magnetic media filing includes:

  • Federal Forms W-2/W-3
  • Social Security Administration Note
  • Employee Access Online
  • Federal Form 1099-MISC/Form 1096
  • Declining Electronic/Magnetic Media Filing
  • Federal Form 8027/8027-T for Restaurant Clients
  • State Forms W-2/1099-MISC
View Requirements
Year-End Checklist

2018 Year-End Checklist

Verify these items with your Paychex clients before the end of the year. Our year-end checklist includes key steps to take concerning:

  • Information to be Reported
  • Information to be Verified
  • Additional Reminders
View Checklist
2019 Tax Brief

2019 Taxbrief

This section contains 2019 payroll tax deposit rules, regulations, and deadlines. For additional information, please consult IRS Publication 15 (Circular E), Employer's Tax Guide or Publication 509, Tax Calendars. Both of these publications are available at its.gov.

View Taxbrief

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  • Integration with leading accounting software – QuickBooks® Online, Sage Intacct®, and Xero™ – helps reduce errors and enhance efficiency.
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  • Services that are flexible and technology that is scalable.
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